AI by industry · Orthodontists
Cut orthodontic practice admin and paperwork with AI
Orthodontic admin repeats across a long treatment: consult paperwork, financial agreements, referral letters, reminders and progress notes. AI can draft the letters, summarize notes, track which consent and payment items are missing and sort incoming messages. Staff review all documents, and patient privacy rules apply.
Talk through your practice with the person who builds it
A free 30-minute call. You leave knowing which part of your orthodontic practice to hand to AI first, what we would build, and roughly how long it takes.
Forms and agreements
Each new case brings forms, a financial agreement and consent paperwork. AI can track which are complete for each family and chase the rest.
Signatures and the content of agreements need a person.
A simple checklist for each case, showing which items are done, saves the coordinator from checking charts for each family.
Letters to referrers
A progress letter to a referring dentist follows a pattern. AI can draft it from the chart notes for the doctor to review and sign off.
Sorting the inbox
Parents write about billing, scheduling and records. AI can sort messages by type and draft replies for staff to edit and send.
Picture this
Examples of what it can look like. Illustrations, not clients.
The coordinator sees a list of new patients whose financial agreement is unsigned, with a drafted reminder for each parent.
After a patient’s six-month review, a draft letter to the referring dentist appears for the doctor to read and edit.
A parent asks for a letter for their insurance. The request is logged, a draft is prepared, and the doctor signs it.
The rules that apply, in their own words
“A covered entity or business associate may not use or disclose protected health information, except as permitted or required by this subpart”
“intended for voluntary use and to improve the ability to incorporate trustworthiness considerations into the design, development, use, and evaluation of AI products, services, and systems.”
Sources
- NIST AI Risk Management Framework: The U.S. standards body’s framework for using AI responsibly.
- 45 CFR § 164.502 (HIPAA Privacy Rule): When patient information may be used or shared, including by vendors.
- 15 U.S.C. § 45 (FTC Act, Section 5): The federal ban on unfair or deceptive business practices, ads included.
Talk through your practice with the person who builds it
A free 30-minute call. You leave knowing which part of your orthodontic practice to hand to AI first, what we would build, and roughly how long it takes.
Questions
Will AI touch charts?
Only if you set it up to, with the right privacy agreements. Many practices start with messages and paperwork status instead.
Who checks what it drafts?
A staff member or doctor should approve everything before it goes out.
Can AI help with insurance claims?
It can prepare checklists and drafts. A person should submit claims and verify details with the plan.
More jobs AI can take on
What Westward builds for this
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