AI by industry · Physical therapy practices
Cut physical therapy clinic paperwork with AI
Physical therapy clinics can use AI to cut paperwork by sending intake forms ahead, tracking visit counts against authorizations, drafting letters back to referring physicians, and summarizing the day. Therapists still review and sign anything clinical.
Talk through your clinic with the person who builds it
A free 30-minute call. You leave knowing which part of your physical therapy practice to hand to AI first, what we would build, and roughly how long it takes.
Authorizations and visit counts
Insurers often approve a set number of visits. Keeping track by hand is easy to get wrong. A tracker that warns your staff before the limit arrives avoids a rushed scramble.
Daily summaries help too: who is on the schedule, who owes forms, who has not been contacted since a referral. It replaces the sticky notes at the front desk.
Letters back to referrers
Doctors expect an update on their patient. A draft progress letter, pulled from the record and checked by the therapist, saves time and keeps referrers happy.
All of this touches patient records, so access should be limited and storage reviewed with privacy rules in mind.
Picture this
Examples of what it can look like. Illustrations, not clients.
A patient is on visit eight of ten approved. Your biller gets a flag a week early.
At discharge, a summary letter to the referring doctor is drafted for the therapist to edit and sign.
The manager gets a one-page summary each evening of no-shows, open forms and callbacks.
The rules that apply, in their own words
“A covered entity or business associate may not use or disclose protected health information, except as permitted or required by this subpart”
“intended for voluntary use and to improve the ability to incorporate trustworthiness considerations into the design, development, use, and evaluation of AI products, services, and systems.”
Sources
- NIST AI Risk Management Framework: The U.S. standards body’s framework for using AI responsibly.
- 45 CFR § 164.502 (HIPAA Privacy Rule): When patient information may be used or shared, including by vendors.
- 15 U.S.C. § 45 (FTC Act, Section 5): The federal ban on unfair or deceptive business practices, ads included.
Talk through your clinic with the person who builds it
A free 30-minute call. You leave knowing which part of your physical therapy practice to hand to AI first, what we would build, and roughly how long it takes.
Questions
Can AI handle claims?
We would leave claims with trained billing staff. AI can flag missing details before they cause a denial.
Where is the data stored?
On accounts that stay yours. We explain exactly what is stored before anything is built.
Is it hard to start?
No. We begin with one task, such as intake forms, and add from there.
More jobs AI can take on
What Westward builds for this
Cut admin and paperwork: the same job in similar businesses