Cut nonprofit admin with AI
AI cuts nonprofit admin by producing first drafts and keeping track: grant applications and reports from your program notes, donor acknowledgments, board report summaries and meeting notes. Staff and directors review each, since funders and donors rely on accuracy. The time saved goes back to the mission.
Talk through your nonprofit with the person who builds it
A free 30-minute call. You leave knowing which part of your nonprofit to hand to AI first, what we would build, and roughly how long it takes.
Grants without starting from blank
Funders ask similar questions in different formats: need, program, outcomes, budget narrative. With a library of your own approved language, AI can draft answers fitted to each application. You supply the facts and verify the numbers.
It can also keep a calendar of deadlines and reporting dates, with reminders to the person responsible.
Board packets and notes
A monthly board report pulled from donor records, program updates and finance summaries is a repeated job. AI can assemble a draft. The director checks every figure before it is shared.
Keep donor and client information in systems you control, and follow privacy rules that apply to the people you serve.
Receipts and records
Donors expect a timely acknowledgment, and tax rules set requirements for what it says. AI can fill in a receipt from your donation records and flag gifts that need special wording, such as a gift of goods. Your bookkeeper or accountant sets the template, and a person reviews anything unusual before it is sent.
Picture this
Examples of what it can look like. Illustrations, not clients.
A foundation asks for a program narrative. A draft built from last year’s report and this year’s notes is ready for edits.
Meeting notes from the board call become a list of decisions and who owns each.
The rules that apply, in their own words
“unfair or deceptive acts or practices in or affecting commerce, are hereby declared unlawful.”
“intended for voluntary use and to improve the ability to incorporate trustworthiness considerations into the design, development, use, and evaluation of AI products, services, and systems.”
Sources
- NIST AI Risk Management Framework: The U.S. standards body’s framework for using AI responsibly.
- IRS: Charities and nonprofits: Tax-exempt status, filing and donor rules.
- 15 U.S.C. § 7704 (CAN-SPAM Act): Rules for commercial email: honest headers, opt-out, address.
- 15 U.S.C. § 45 (FTC Act, Section 5): The federal ban on unfair or deceptive business practices, ads included.
Talk through your nonprofit with the person who builds it
A free 30-minute call. You leave knowing which part of your nonprofit to hand to AI first, what we would build, and roughly how long it takes.
Questions
Can AI write a whole grant?
It can draft sections. A person must verify facts, add the real voice and own the submission.
Is client information safe?
Keep sensitive records out of tools you do not control. We discuss data handling plainly before building.
More jobs AI can take on
What Westward builds for this