Proposal follow-up for architects, done by AI
Architects can follow up automatically by logging each proposal with a date, then having AI draft a short, helpful check-in when it has been quiet too long. You read and send it. The same approach keeps in touch with clients waiting on permits and with past clients who may need you again.
Talk through your firm with the person who builds it
A free 30-minute call. You leave knowing which part of your architect to hand to AI first, what we would build, and roughly how long it takes.
The quiet proposal
A fee proposal goes out, the client says they will think about it, and then nothing. Often they have not said no. They are busy, comparing, or nervous about the decision.
A short note that offers to walk through the scope, or answers a question they may have, tends to land better than asking if they have decided.
During permitting
Clients get anxious while plans sit with the building department. A regular, plain update on where things stand, even when the update is that nothing has moved, keeps them calm and keeps you from fielding worried calls.
After the project
Past clients are your best source of the next job. A note at the move-in, then a gentle check-in a year later, keeps you remembered for the addition or the neighbor’s project.
Picture this
Examples of what it can look like. Illustrations, not clients.
Two weeks after a fee proposal for a kitchen remodel, you get a drafted note for the homeowner that offers a 15-minute call to go over the phases. You adjust one line and send it.
A project is in plan check. Every few weeks the client receives a short status you approved, so they never have to ask.
A year after a house is finished, the owner gets a note asking how the space is working, with a photo from the day it was done.
The rules that apply, in their own words
“unfair or deceptive acts or practices in or affecting commerce, are hereby declared unlawful.”
“header information that is materially false or materially misleading.”
Sources
- 15 U.S.C. § 7704 (CAN-SPAM Act): Rules for commercial email: honest headers, opt-out, address.
- 15 U.S.C. § 45 (FTC Act, Section 5): The federal ban on unfair or deceptive business practices, ads included.
- NIST AI Risk Management Framework: The U.S. standards body’s framework for using AI responsibly.
Talk through your firm with the person who builds it
A free 30-minute call. You leave knowing which part of your architect to hand to AI first, what we would build, and roughly how long it takes.
Questions
Will clients feel chased?
Not if the messages are useful and spaced out. You control the wording and timing, and you approve each one.
Can it track who I am waiting on?
Yes. It can keep a list of proposals out, permits submitted and consultants who owe you a reply.
More jobs AI can take on
What Westward builds for this
Follow up automatically: the same job in similar businesses