AI by industry · Tutoring centers
Scheduling and makeups for tutoring centers
Tutoring schedules are a puzzle: each student wants the same few after-school hours, tutors have limits, and someone is always out. AI can match requests to open slots, offer makeup options when a session is missed and send reminders. A person approves the final schedule.
Talk through your center with the person who builds it
A free 30-minute call. You leave knowing which part of your tutoring center to hand to AI first, what we would build, and roughly how long it takes.
Matching students to tutors
A seventh grader needs pre-algebra on Tuesdays or Thursdays with someone patient. A high school junior needs an evening chemistry slot. These are many small matches.
AI can propose options from tutor subjects and availability, and the director picks.
Missed sessions and makeups
A cancellation is a text. A makeup is five texts. Multiply by a hundred students.
AI can offer two or three makeup times at once, track which ones were taken and flag students who keep missing.
Standing slots beat one-offs
Students tend to do best on a steady weekly time, and so does a tutor’s calendar. Offer a standing slot first and treat one-off sessions as the exception. AI can propose the same time each week and warn you when a tutor is about to be overbooked or a slot sits empty.
Over a term, that also shows which hours are always full and which stay empty, so you know where a new tutor or a new class would pay off.
Picture this
Examples of what it can look like. Illustrations, not clients.
A student texts that she has a recital Thursday. She is offered two makeup times; she picks one and the tutor is told.
A new family wants geometry twice a week. Three tutor and time options go to the director.
A tutor leaves mid-term. Their students are listed with possible replacements.
The rules that apply, in their own words
“unfair or deceptive acts or practices in or affecting commerce, are hereby declared unlawful.”
“other than a call made for emergency purposes or made with the prior express consent of the called party”
Sources
- 47 U.S.C. § 227 (TCPA): Consent rules for automated calls, prerecorded voices and texts.
- 20 U.S.C. § 1232g (FERPA): Privacy of student education records.
- 16 CFR Part 312 (COPPA Rule): Rules for collecting information from children under 13 online.
- 15 U.S.C. § 45 (FTC Act, Section 5): The federal ban on unfair or deceptive business practices, ads included.
Talk through your center with the person who builds it
A free 30-minute call. You leave knowing which part of your tutoring center to hand to AI first, what we would build, and roughly how long it takes.
Questions
Will it work with our scheduling software?
It depends on the tool. We check on the first call and tell you honestly.
Who sets makeup rules?
You do. It follows your policy and does not make exceptions.
What about online sessions?
The same scheduling works for them. Add a meeting link to each reminder.
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What Westward builds for this
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