Our work · Built for a real estate investment firm
Running every night for an investment firm: off-market deals found, owners traced, first emails drafted
A private dashboard that searches public records every night for apartment and warehouse properties in trouble, traces who owns each one, and drafts the first email. It is ready by 6 AM with the deals worth a call and exactly who to call.
- What we built
- Seven steps every night: public records in, one record per property, a score from 0 to 100, the owner traced to a person, broker emails read, a first email drafted, and the list ready by 6 AM.
- Time
- About three weeks from the first line of code to the firm’s review, in October 2026.
- What it doesn’t do
- Apartments and warehouses only in this first phase. It drafts emails into the firm’s drafts; nothing sends on its own.
How it works
- 1Pulls public data every nightSecuritized loan filings from the SEC, agency loan files, HUD records, city code violations, a list of stressed lenders, county assessor and tax records, and stalled building permits.
- 2Puts it all on one propertyA loan filing, a code case and a tax bill on the same building land on one record, with every fact keeping its source and date.
- 3Scores every property 0 to 100Late loans, failed refinances, loans coming due, transfers to special servicing, open code cases. Each property says why it is on the list: the event, the source and the date.
- 4Traces the owner to a personOwner of record, then the company behind it, then the person who decides, then a verified phone and email with a confidence rating.
- 5Reads the broker deals in the inboxDeal emails and offering memos are read, the price, size and market are pulled out, and they are scored on the same scale as the off-market ones.
- 6Writes the first emailOutreach drafts go into the firm’s email drafts, written for each owner. Nothing sends on its own.
- 7Ready by 6 AMA morning digest, a Today screen with the top deals and the next action on each, follow-ups due, replies waiting, and a health screen showing what ran and what failed.
What makes it different
Every number shows where it came from
Source and date on every fact. Unknown shows as a dash, never as zero.
It never fails quietly
If a source goes down, the last good data stays up and the failure is shown once, in one place, with what to do.
More than 2,400 automated tests
Scoring, matching, owner tracing and every data source are tested, so a change never breaks the morning list.
A map of every deal
Deals by score on a map, with flood zones, Opportunity Zones, schools and walkability for each property.
It learns from decisions
When a deal is pursued or dropped, it measures whether the ranking had it right and proposes changes to the scoring for a person to approve.
Works on a phone
The lists, filters and the full property panel work on an iPhone, for the first look at 6 AM.
Where it stands
Built and running every night, now going through its acceptance tests with the firm. The firm’s deals, markets and numbers stay private, so the pictures here use example data.
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